Accounts Management

Maintain the generic Income and Expense ledgers that function independently of the Student Fee Engine.

Bank Account Binding: Every financial action in the software (Collecting Fees, Recording Income, Generating Payroll) must be mapped to a core School Bank Account for accurate consolidated reporting.

1. School Bank Accounts

Define the physical or logical storage locations for school funds.

Go to Accounts > Bank Accounts.
Click Add New Account.
Input the Bank Name, Account Number, and Opening Balance. Ensure these match your physical bank records.
Visibility: These accounts will immediately populate the 'Target Bank Account' dropdowns inside the Collect Fees and Expense modals.

2. Income & Expense Heads

Categorical tags required for the Admin Dashboard's financial pie charts.

Income Heads

For revenue unrelated to student tuition (e.g., "Auditorium Rent", "Alumni Donations", "Scrap Sale").

Go to Accounts > Income Heads and define the categorical name.

Expense Heads

For operational outflow (e.g., "Electricity Bill", "Bus Fuel", "Staff Welfare").

Go to Accounts > Expense Heads and define the categorical name.

3. Recording Transactions

Logging the inflow and outflow of operational cash.

a. Add Income

Go to Accounts > Income.
Select the predefined Income Head.
Enter the Payer's Name, Date, and Amount.
Select the Target Bank Account where this money was deposited.
(Optional) Securely upload the Proof of Income/Invoice image.

Rule of Separation: Never log "Tuition Fees" manually via the Income module. The `StudentFeeBase` handles tuition securely with attached parent ledgers. Mixing them destroys the core accounting architecture.

b. Add Expense

Go to Accounts > Expense.
Select the predefined Expense Head.
Enter the Payee's Name, Date, and Amount.
Select the Source Bank Account from which the funds were drawn.
(Optional) Securely upload the Vendor's Invoice.