Advanced Settings

View your institution's subscription health and audit staff activity logs transparently.

Audit Accountability: The system automatically logs every creation, update, and deletion across the entire platform. If data goes missing, you can track exactly who wiped it and when.

1. System Audit Trail

A non-editable ledger of every action securely stored in the database.

Navigate to Settings & Billing > Audit Trail.
Use the realtime datatable to search for specific staff members or event types (e.g., "Deleted").
For Updated events, the audit highlights exactly what changed. For example: "Changed Gender from 'Male' to 'Female'".
For Deleted events, the system displays the historical values of the wiped record before it was erased.

Clearing Audits: Only the primary School Admin can hit the Clear Audit button to wipe the ledger. We recommend exporting the logs before clearing to maintain compliance.

[Screenshot: Audit Trail Matrix displaying user names, action badges, and the diff-changes list]

2. School Subscription Management

If you are using the SaaS version of this platform, you must maintain an active subscription to prevent automatic lockout.

Viewing Your Plan & Checking Out

Navigate to Settings & Billing > Subscription.
Your current plan (e.g., "Premium Tier") and its expiration date will be featured at the top.
To renew or upgrade, scroll down to the Pricing Plans table.
Select a plan and choose between Monthly or Yearly billing cycles.
Click Checkout to open the payment processor selected by the Superadmin.

[Screenshot: Subscription index displaying Plan Health and the Upgrade grid]

Manual Verification (Offline Payments & UPI)

If the Superadmin has enabled a direct bank transfer or UPI QR gateway, the checkout flow changes slightly.

Scanning QR: A secure API-generated QR is presented. Scan it with your banking app.
Proof Upload: Note your exact Bank Transaction ID (Reference Number). Enter it into the Upload form along with a screenshot of the successful transaction.
Admin Verification: The portal will go into a "Pending Verification" state. The Superadmin must manually verify the proof via their dashboard before your subscription activates.

[Screenshot: Manual Proof Upload form showing QR code, Reference ID, and File Upload]

Invoice History

Click the Subscription History tab. A table containing all successful renewals displays instantly. You can easily click the Download PDF button to save the official generated invoice for your school's tax records.