Backup Management
Safeguard your school's database by configuring automated nightly backups and requesting manual snapshots.
Isolation: Each school's backup is generated and stored in
a completely isolated directory specifically tied to your tenant ID, guaranteeing data privacy.
1. Generate a Manual Backup
Before making massive changes (like bulk uploading 5,000 students or running payroll), instantly snapshot your database.
- Go to Settings & Billing > Backup Management.
- Click the heavy Create New Backup button.
- The platform offloads this to a background queue to prevent your browser from freezing.
- Refresh the page after a few minutes to see your new archive in the list.
2. Interacting with Archives
The system displays all historical backups sorted chronologically (newest first).
- Download: Click the icon to save the `.zip` or `.sql` archive to your local hard drive.
- Delete: Click the icon to wipe an old backup. To save server storage, the system might auto-prune very old files depending on the Superadmin's global policy.
- Size & Date: Read the exact Megabyte size to ensure the backup completed fully without corruption.
[Screenshot: Datatable showing a list of backups with sizes, timestamps, and action
buttons]
3. Automation & Summaries
Configure the system to handle safety procedures autonomously.
- Locate the Scheduling Settings pane.
- Toggle Enable Automated Backups ON.
- Define the Backup Time (e.g., 03:00 AM when traffic is lowest).
- Daily Summaries: Toggle this on and select the delivery channels (Email/WhatsApp). The system will compile a daily snapshot of fee collection and attendance, delivering it straight to your phone at the specified time.
[Screenshot: The Scheduling pane showing the backup time selector and Daily Summary
channels]